Co-op Application & Guidelines



WCFM  Co-op Guidelines


The Community Co-op Booth is designed to:
  • Expand product variety for market customers
  • Provide local growers and producers a way to sell surplus and earn income
  • Support new and aspiring vendors in testing the market before committing to a full booth

Membership

  • A completed Co-op Application is required prior to participation
  • Co-op vendors must pay a one-time $50 membership fee

Required Co-op Meeting

  • All vendors must attend a mandatory beginning-of-season meeting
  • If unable to attend in person, vendors must complete the online version prior to their first market day
  • The meeting covers booth procedures, pricing, legal requirements, scheduling, and expectations

Participation & Reservations

  • To guarantee a spot, vendors must contact the Market Manager by Friday at 5:00 p.m.
  • Vendors must provide a list of products and estimated quantities
  • Walk-in participation is allowed, but space is not guaranteed
  • Vendors typically pay a 20% commission on sales
  • Commission is waived for vendors who serve as a booth attendant that day
  • Each vendor must serve as a booth attendant at least once per month
  • Two attendants will ideally staff the booth each week
  • Attendant shifts must be scheduled and approved by the Market Manager
  • Attendants are responsible for selling and representing all products in the booth

Split shifts are allowed, provided:
  • The schedule is approved in advance by the Market Manager
  • Full coverage is maintained for the entire market day
  • All attendants understand booth procedures and responsibilities
  • Weekly participation is determined by the Market Manager
  • A waitlist may be used if space is limited
  • High-volume vendors may be encouraged to apply for their own booth

Eligible Products

  • Produce, eggs, and farm products grown or raised by the vendor
  • Herbs, plant starts, and cut flowers
Includes:
  • Jams and jellies
  • Syrups
  • Pickles
  • Lacto-fermented fruits and vegetables
  • Honey
Requirements:
  • Must be made by the vendor
  • Must be sold directly by the producer
  • Vendor must serve as a booth attendant that day
  • Only one Farm Direct vendor is allowed per market day
Includes:
  • Bread, cakes, pies, cookies, and confections
  • Meat must be processed at a USDA or state-inspected facility, unless exempt under Oregon law
  • Poultry may be sold under Oregon’s small producer exemption if all legal requirements are met
Requirements:
  • The vendor must be the producer and serve as the booth attendant that day
  • All products must be properly labeled
  • Products must be stored and handled at safe temperatures in compliance with regulations

Pricing & Sales Standards

  • Products may be priced by weight or by bundle/package
  • A scale is available for use
  • Vendors must follow USDA produce pricing guidelines
  • The Market Manager may request price adjustments to maintain fair market standards

Required Forms

  • A completed Co-op Application must be on file
  • A Co-op Inventory Form must be completed at each drop-off
  • It is recommended that you download and fill out the Co-op Inventory form before arriving at the market. Click Here to view Co-op Inventory Form.

Tracking Procedures

  • All items must be weighed or counted before sales begin
  • Remaining inventory must be re-counted after the market closes
  • Bring display materials (baskets, ice, etc.)
  • Provide a nameplate or sign with your name and town
  • Ensure all products are labeled and ready for sale
  • Products must be delivered and set up by 8:30 a.m.
  • The booth does not handle coins smaller than quarters
  • Transactions are rounded to the nearest $0.25
  • Vendors are paid based on actual quantities sold


End-of-Day Product Pickup & Donations

  • All unsold items must be picked up by the vendor at the close of market (2:00 p.m.)
  • Vendors may choose to donate any remaining items at the end of the market day
  • Items not picked up and not otherwise arranged may be donated at the Market’s discretion

Payment

  • Payments are available for pickup the following Saturday
  • Final payments after the last market will be mailed





WCFM Community Co-op Booth Vendor Application
Click on the link below

 Co-op Booth

 Vendor Application 2026


Link to Printable Guidelines Click Here


NOTE: Please complete the Co-op Booth Vendor Application ONLINE using the link above. 

Booth Attendant Calendar Click Here to sign up for shifts!
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