Vendor Application & Guidelines

Apply to be a vendor using the green link to the left.


Wallowa County Farmers’ Market Guidelines 2019
Please be sure to read these guidelines before signing and submitting your application.

Market Mission
● To promote local, farm fresh products grown and made in Wallowa County, neighboring counties and throughout Oregon.
● To provide a community gathering place supportive of local entrepreneurs.

Market Times and Locations
Joseph : Saturdays, 9 am – 2 pm, May 25 – October 12, 2019
604 N Main St, Joseph, next to Stein Distillery

Product Guidelines
  • All products must be of good quality and of local origin, defined as being from Wallowa County first, then surrounding areas. Priority is given to products grown, raised, produced or gathered by the vendor in Wallowa and/or Union counties. It is expected that all or most of the produce will be grown by the vendor. Exceptions may be made for vendors offering produce not otherwise available at the market by permission of the Market Manager and/or Board. All produce not grown by the vendor must be from identifiable family farm(s) and its origin must be clearly signed. Information on growing practices should be available. Blanket brokering of produce is not allowed at the market.
  • Market Manager and/or Board make the final decision on what may be sold at the market.
  • Handmade crafts made by the vendor are eligible for the market. We encourage crafts made from locally grown or gathered materials or having a connection to gardening or food. There must be some element of hand-crafting, upsourcing, or addition of a creative element to your product. All crafts must meet the approval of the Market Manager and/or Board. The market’s goal is to not exceed 75% craft vendors, but this may be necessary to guarantee a full market.
  • Products which can be sold at the market include vegetables, fruits, berries, herbs, vegetable and flowering plants, nuts, cut flowers, eggs, honey, dairy products, meats, seafood, poultry and some farm-based food items made by the vendor such as cheese, sausage, and baked goods.
  • The market gives preference to vegetable, herb plants and flowers started in Wallowa County.
  • Exceptions will be made for nursery products not generally cultivated in Wallowa County, but all plants and plant products should have a value-added element.
  • The market gives preference to produce that is grown organically and sustainably.
  • Processed foods including but not limited to bread, jams, jellies, pickles, pesto, salsa, dressings, sausage, cheeses and baked goods are expected to be prepared in a licensed kitchen and to comply with all state laws and health regulations regarding the preparation and marketing of these foods. It is the responsibility of individual vendors to determine requirements for their products and to ensure that they are in compliance with county, state and federal regulations. Vendors are expected to have a significant role in the preparation of the food. Vendors selling products from an unlicensed kitchen under the Oregon Farm Direct exemption will be asked to sign a copy of the Farm Direct Rules as confirmation of their compliance.
    Oregon Farm Direct Marketing Law:
    https://catalog.extension.oregonstate.edu/sites/catalog/files/project/pdf/em9205.pdf
  • All vendors are responsible for complying with state and county food safety requirements.
  • If selling hot/cold food to-go, a copy of the server’s Food Handler’s certificate should be provided to the market manager at the market booth.
  • Preference is given to those vendors using local products in their ingredients.


Vendor and Pricing Guidelines
  • Vendors must apply annually and have all licenses and permits required by federal, state and local regulations, including insurance.
  • All vendors must have their products approved by the Market Manager based on their vendor application and potential further discussion before they are allowed to sell.
  • Vendors must consult the Market Manager about available space. The Market Manager has the final authority over assigning booth space. Priority is given to returning season vendors. Drop-in vendors are assigned spaces on a first come, first served basis at the discretion of the Market Manager. Each vendor is responsible for notifying the Market Manager of any anticipated absences two days in advance of market day.
  • Pricing of products must reflect retail prices. Underselling products at wholesale prices is not allowed. The market is a value-added center for local agriculture and a place for local growers to sell products for full value. Selling at wholesale prices defeats this purpose and compromises the value of the farmers market.
  • Vendors are expected to abide by market guidelines and policies. If a conflict arises wherein a vendor is not in compliance with market guidelines or policies, you may receive a reminder of the rules, and then we will use the following three step procedure: verbal warning, written warning, asked to not return. Thank you for your cooperation.


Booth/Stand Guidelines
  • Each vendor is responsible for bringing everything needed for the stand including table, chairs, etc., as well as the setup and take down of the stand at the beginning and end of the market.
  • Each vendor must provide signage that identifies the booth and all products. Vendors should also display a sign indicating if they accept WIC vouchers and SNAP/EBT benefits. Ask the manager if you sell food and need more information about any supplemental programs.
  • A canopy is recommended but not required. If a canopy is used, the vendor is required to tether all four corners of the canopy frame with weights heavy enough to withstand strong wind gusts (e.g. sand bags, buckets filled with rocks, etc). Use of bricks, pegs or stakes is insufficient. This is to ensure the safety of all market vendors, staff, customers and townsfolk.
  • Setup for the Saturday market must be completed by market opening at 9am. All vehicles must be removed from Market area by 8:30 a.m.
  • All vendors are restricted from parking in nearby the allies.
  • Takedown for the Saturday market begins at 2 p.m.
  • Each vendor is responsible for packing out their own trash; please avoid using city trash cans if possible. Make sure there is no trash left behind after takedown.
  • Vendors are to leave booths set up for the entire market even if product sells out. Packing up early gives patrons the mistaken impression that the market is over for the other vendors.


Samples
Offering samples of farm produce to the public is encouraged. The following guidelines must be followed: samples must be prepared using sanitary methods; convenience items such as toothpicks and napkins must be supplied as needed; samples must be kept in clean containers; waste disposal containers must be provided; and samples must be free. When samples are provided, an adequate handwashing station must be present in the same booth, as required by state law. Please find the details of what constitutes a suitable handwashing station here:
https://farmersmarketcoalition.org/wp-content/uploads/2013/11/ODA_Food_Safety_Guidelines.pdf .

Market Fees
The market charges an application fee and booth fee which help meet general operating expenses including compensating a market manager, advertising, market events and promotion, SNAP/EBT fees and general liability insurance for the market. The market does not charge a percentage of vendor sales. Vendors will receive any reimbursement checks for SNAP and other supplemental programs the following market, or by mail to the address on application at the end of the market season. See Vendor Application for fee details.

Policy
The WCFM welcomes all persons, including applicants and employees, to the market regardless of age, gender, gender identity, disability, national origin, race, religion, or veteran status. Any action that is not in keeping with a welcoming environment (assault, harassment, and intimidation) will not be tolerated by the organization. Any violation of this policy should be immediately reported to the market manager and/or board. Any person exhibiting behavior that is unwelcoming will be asked to leave the market immediately.
Any vendor who exhibits unwelcoming behavior may be suspended or banned from the market, at the discretion of the market manager.

To Apply:
Visit wallowacountyfarmersmarket.com and click the “Apply” button.
You can also find our market at farmspread.com and apply from there.

For more information:
Call/text 541-838-0795
Email wallowacountyfarmersmarket@gmail.com
Visit www.wallowacountyfarmersmarket.com